Managing your fleet company the right way is more important than you might think. In this day and age, if you want to attract more clients and stay profitable, you need to improve the internal workflow of your fleet management company before you start focusing on marketing.
It’s not as difficult to fix the flaws in the workflow of your fleet company as you might think. Keep reading this blog to find seven actionable tips on how you can manage your fleet company to supercharge its growth.
- Manage Your Finances
Financial management can never be ignored at any stage of your business. Whether you are starting your fleet management company or trying to improve its growth, you need to ensure that your finances are handled the right way.
You have to track how much money you make from your business and what part of it you spend. Other than that, you also have to find financial services that can make management easier for you. For example, you can use fuel cards for fleet businesses, so your drivers can easily refill the fuel without having to carry cash. These cards also make it easier for you to track your fuel expenses.
- Use Software Tools
Gone are the days when business owners had to rely on pen and paper for record keeping. In this digital age, if you want to speed up your workflow by tracking data faster for fleet management, then you need to rely on proper software tools.
There are a ton of fleet management tools available in the market. By using such a tool, you can:
- Track your fleet.
- Manage your orders.
- Communicate with your team.
- Record all the details regularly.
If you are not a “geek,” it might get difficult for you to choose the fleet management software that fulfills your needs. A simple option in such a case is to “spy” on your competitors. You can check what fleet management software other companies are using to make the decision easier for yourself.
- Create Driver Checklists
It can get difficult for drivers to remember all the policies you’ve introduced when they are on the road. To ensure that all your drivers follow policies and safety regulations, you should create a checklist for your drivers.
A proper checklist enlists all the details your drivers need to follow on the road. Creating a useful checklist is not as difficult as you might think. All you need to do is to summarize your company policies and government’s safety regulations on a single sheet of paper. By doing so, you can ensure that your drivers can follow the guidelines without running into problems.
- Train Your Staff
A huge mistake fleet companies make is holding employees responsible for tackling the new challenges in the market. Remember that the fleet industry requires workers to do a difficult job, and if they are worried about handling basic tasks, they won’t have time to “brainstorm” and find solutions to new problems.
This is why you need to introduce regular training sessions for your employees. These sessions will ensure that your employees have all the information to do their job properly and exceed the expectations of your clients.
The training sessions you arrange should not be “lengthy” and “boring.” Try arranging short but meaningful training sessions that make it easier for your staff to learn new things.
- Follow Your Schedule
You can try accepting more jobs from your clients in hopes of making extra profits. There’s no denying the fact that you should do your best to win more clients, but doing so shouldn’t cause a decline in the quality of your services.
You have to plan all your tasks according to your available schedule. Make sure you stick to that schedule to ensure that your clients don’t leave you after getting unsatisfied with the quality of your services.
- Review Your Fleet Usage
It’s important for you to review your fleet usage from time to time. Doing so will ensure that you utilize all vehicles in your fleet the right way. Other than that, it will also help you identify if you need to add more vehicles to your fleet.
Reviewing your fleet usage is not difficult at all. You can start by estimating how many vehicles you allocate for small orders. Another way to easily review and manage your fleet is by using fleet management software.
- Don’t Forget About Preventive Maintenance
If you don’t want to delay any orders your clients placed, you have to ensure that your fleet is ready to be on the road. It’s your responsibility to perform preventive maintenance regularly. Doing so will ensure that your drivers don’t get into trouble when on the road.
Preventive maintenance is not as costly as you might think. You can build an in-house team of maintenance staff that checks every vehicle before allocating it to a project.